OIE uses the following guidelines to process Qualtrics survey ownership transfer request for Western’s Qualtrics license. Transfer requests must be made by the survey owner, unless the survey owner no longer has an active Western user ID.
- If you own the survey to be transferred: Fill out our request form.
- If someone else owns the survey to be transferred:
- Does the survey owner have an active Western user ID? If so, send them the link to this form and ask that they submit the request.
- The survey owner does not have an active Western user ID: email oie@wwu.edu with the name of the survey owner and the names of the surveys to be transferred. OIE uses the following guidelines to process requests.
- If the employee was a faculty member: Faculty own the intellectual property they create including work products in their Qualtrics account (see page 44, section 15.2). We can process ownership transfer requests from former faculty members requesting their own intellectual property. If someone else requests a former faculty member’s intellectual property we will refer them to the former faculty member. Other scenarios will be referred to faculty leadership.
- If the employee was a staff member: Intellectual property in staff accounts is owned by Western. OIE will contact Research and Sponsored Programs (RSP) to ask if any of the work products are part of a RSP-managed human subjects review process. If they are, we will work with RSP to decide who the intellectual property can be transferred to. If RSP does not have an interest in the contents of the Qualtrics account, then we can transfer ownership to the employee’s most recent supervisor or the person occupying the most recent supervisor’s position.